ELWYN B. ROBINSON DEPARTMENT OF SPECIAL COLLECTIONS
CHESTER FRITZ LIBRARY
UNIVERSITY OF NORTH DAKOTA
GRAND FORKS, NORTH DAKOTA 58202

GRAND FORKS SYMPHONY ASSOCIATION RECORDS

COLLECTION: OGL #431 (addition)

DATES: 1941-1988

SIZE: 8.5 linear feet

INTRODUCTION

ACQUISITION: This addition to the Grand Forks Symphony Association Records was deposited in the Orin G. Libby Manuscript Collection by Evelyn Warner, Grand Forks, North Dakota, on August 19, 1987 (Acc. #87-1561), and by Sharon Rice-Fleur, Grand Forks, North Dakota, on November 13, 1987 (Acc. #87-1572).

ACCESS: Available for inspection under the rules and regulations of the Department of Special Collections.

SCOPE AND CONTENT NOTE

The addition to the Greater Grand Forks Symphony Records is divided into six series.

Series I: Governing Documents
This series contains brief histories of the Symphony written by Ruth and Ben Gustafson describing Symphony activity until 1974. Also included are the amended By-laws of 1967, 1977, 1978 and 1983. The By-laws were amended in 1967 to reflect what had been informally in effect since 1959; in 1977 in order to receive an IRS tax-exempt status; in 1978 to allow the Board of Directors the power to appoint an Advisory Committee for the purpose of implementing policy; and, in 1983 in order to reorganize the structure of the Symphony Association. Box 1, Folder 2 - Box 1, Folder 8

Series II: Membership
This series consists of membership information. Included are listings of orchestra personnel, 1969-1982; members of the Board of Directors, 1962-1987; Citizens Committee, 1967-1983; and the Board of Trustees, 1983-1987. Newspaper clippings and correspondence provide a limited amount of biographical information about the Symphony's conductors, 1971-1983. Material describing Haesle's tenure as conductor can be located with the Leo M. Haesle Fund scholarship records. Box 1, Folder 9 - Box 1, Folder 24

Series III: Minutes of Meetings
This series contains the minutes of meetings of the Board of Directors, 1950-1987, which describe concert programming and the appearance of guest artists, rehearsal schedules and attendance, remuneration to conductors and orchestra personnel, publicity, concert attendance, and fund raising. The minutes of Citizens Committee meetings date from 1961-1983. Records from the 1950s were not included in this addition. The minutes deal primarily with the Committee's responsibility for fund raising. Their largest fund-raiser from 1960 to 1982 was the annual Symphony Ball held with a varying degree of success. The minutes of the Board of Trustees, 1983-1987 reflect the changed organizational make-up of the Symphony Association and delineate the functioning of the various appointed committees. Series III also contains a small amount of correspondence. Box 1, Folder 25 - Box 2, Folder 4

Series IV: Artists and Programming
This series contains concert programs, 1942-1988, which describe not only concert selections, but also list orchestra personnel and symphony sponsors and contributors. Also included are small posters advertising concerts, and newspaper clippings. Box 2, Folder 5 - Box 3, Folder 11

Series V: Financial
This series documents the financial picture of the Symphony through annual or monthly treasurer's reports and annual budgets, 1961-1987. Fund-raising records list symphony memberships and contributions and describe projects such as the Symphony Ball, house tours, art auction, raffles, cocktail parties, High tea, bridge luncheons, and the Harvest Hoe-Down. Grant records date primarily from the 1970's and 1980's. Grants provided an important source of funding for the Symphony. Major grantors were Dayton-Hudson, the Myra Foundation, Burlington Northern, and the North Dakota Council on the Arts. Box 3, Folder 12 - Box 5, Folder 32

Series VI: Miscellaneous
This series contains miscellaneous information which describes the activity of other North Dakota orchestras, Minot, Bismarck, and Fargo-Moorhead and North Dakota and national arts and symphony associations, 1970-1986. Box 6, Folder 1 - Box 6, Folder 15

Oversize materials were placed on the shelves adjacent to the collection. These materials include financial ledgers, 1969-1973, and scrapbooks of news clippings, programs, and publicity dating from 1954-1987.

BOX AND FOLDER INVENTORY

SERIES I: GOVERNING DOCUMENTS
Box 1
Folder

2. History of the Symphony
3. Amended By-laws of the Greater Grand Forks Symphony Association - September, 1967.
4. Articles of Amendment to the Articles of Incorporation of the Greater Grand Forks Symphony Association - 1976.
5. Restated Articles of Incorporation for the Greater Grand Forks Symphony Association - January, 1977.
6. Amended By-laws of the Greater Grand Forks Symphony Association - October, 1977.
7. Amendments to the By-laws - Article IV, Section 12; Four Policy Statements; 5 points of Discussion - 1978.
8. Amended By-laws of the Greater Grand Forks Symphony Association - 1983.

SERIES II: MEMBERSHIP

9. Orchestra Conductors - 1971-1983.
10. Orchestra Membership - 1969-1973.
11. Orchestra Membership - 1974-1982. Rehearsal Schedules.
12. News Clippings - Orchestra Personnel - 1950's - 1970's.
13. "Meet the Symphony" - 1979.
14. Symphony Recognition Presentations - 1970-1971; 1981-1982.
15. Leo M. Haesle Fund - 1973-1982.
16. Membership - Board of Directors - 1962-1987.
17. Citizens Committee - Board of Trustees Responsibilities - 1969-1987.
18. Membership - Citizens Committee - 1974-1977.
19. Membership - Citizens Committee - 1978.
20. Membership - Citizens Committee - 1979.
21. Membership - Citizens Committee - 1980.
22. Membership - Citizens Committee - 1981-1982.
23. Membership- Board of Trustees - 1983-1987.
24. Membership- Resignations - 1967-1984.

SERIES III: MINUTES OF MEETINGS

25. Minutes of meetings - Board of Directors - 1950 - September, 1961.
26. Minutes of Meetings - Board 'of Directors - April, 1959 - April, 1970.
27. Minutes of Meetings - Board of Directors - September, 1970 - March, 1981.
28. Minutes of Meetings - Board of Directors - May, 1981 - January, 1987.
29. Minutes of Meetings - Citizens Committee - April, 1961 - April, 1965.
30. Minutes of Meetings - Citizens Committee - September, 1965 - October, 1969.
31. Minutes of Meetings - Citizens Committee - May, 1970 - November, 1974.
32. Minutes of Meetings- Citizens Committee- September, 1974 - July, 1977.
33. Minutes of Meetings- Citizens Committee- September, 1977 - May, 1979.

Box 2
Folder

1. Minutes of Meetings - Citizens Committee - September, 1979 - January, 1983.
2. Minutes of Meetings - Board of Trustees - February, 1983 - 1987.
3. Three-Year Plan Summary - Seasons 1981-1984.
4. Correspondence - Miscellaneous.

SERIES IV: ARTISTS AND PROGRAMMING

5. Artists and Programming - 1942-1951.
6. News Clippings - 1946-1951.
7. Artists and Programming - 1952-1955.
8. Artists and Programming - 1956-1958.
9. Artists and Programming - 1959-1963.
10. Artists and Programming - 1963-1967.
11. Artists and Programming - 1968-1969.
12. News Clippings - 1952-1969.
13. Artists and Programming - 1970-1972.
14. Artists and Programming - 1973-1975.
15. News Clippings - 1970-1975.
16. Artists and Programming - 1976-1977.
17. Artists and Programming - 1977-1978.
18. Oakes, North Dakota Concert - April 29, 1978.
19. Artists and Programming - 1978-1979.
20. News Clippings - 1976-1979.
21. Artists and Programming - 1979-1980.

Box 3
Folder

1. Artists and Programming - 1980-1981.
2. Artists and Programming - 1981-1982.
3. News Clippings - 1980-1982.
4. Artists and Programming - 1982-1983.
5. Artists and Programming - 1983-1984.
6. News Clippings - 1983-1984.
7. Artists and Programming - 1984-1985.
8. Artists and Programming - 1985-1986.
9. Artists and Programming - 1986-1987.
10. Artists and Programming - 1987-1988.
11. News Clippings - 1985-1987.

SERIES V: FINANCIAL

12. Financial Statements and Budgets - 1961-1969.
13. Check Stubs - April, 1966 - September, 1969.
14. Financial Statements and Budgets - September, 1969 August, 1971.
15. Financial Statements and Budgets - September, 1971 August, 1973.
16. Financial Statements and Budgets - September, 1973 August, 1974.
17. Financial Statements and Budgets - September, 1974 August, 1975.
18. Financial Statements and Budgets - September, 1975 August, 1976.
19. Financial Statements and Budgets - September, 1976 August, 1977.

Box 4
Folder

1. Financial Statements and Budgets - September, 1977 August, 1978,
2. Financial Statements and Budgets - September, 1978 August, 1979.
3. Financial Statements and Budgets - September, 1979 August, 1980.
4. Financial Statements and Budgets - September, 1980 August, 1981.
5. Financial Statements and Budgets - September, 1981 August, 1982.
6. Financial Statements and Budgets - 1983-1987,
7. IRS Records - 1969, 1974.
8. IRS Records - 1975-1976.
9. IRS Records- 1976-1977.
10. IRS Records -1977-1978.
11. IRS Records - 1978-1980.
12. IRS Records - 1980-1982.
13. Contracts -1977-1980.
14. Chester Fritz Expense Sheets and Ticket Sales - 1976-1981.
15. Insurance - 1967-1980.
16. Fund Raising - General.
17. Fund Raising - Symphony Memberships - 1950-1978.
18. Fund Raising - Symphony Memberships - 1979-1987

Box 5
Folder

1. Fund Raising - Symphony Ball - 1962-1970.
2. Fund Raising - Symphony Ball - 1971.
3. Fund Raising - Symphony Ball - 1972-1976.
4. Fund Raising - Symphony Ball - 1977-1978.
5. Fund Raising - Symphony Ball - March, 1979.
6. Fund Raising - Symphony Ball - October, 1979.
7. Fund Raising - Symphony Ball - 1980.
8. Fund Raising - Symphony Ball - 1982-1984.
9. Fund Raising - House Tours - 1977-1979.
10. Fund Raising - Art Auction - 1978.
11. Fund Raising - Raffle - Trip to Las Vegas - 1979.
12. Fund Raising - Symphony Night Cocktail Parties - 1983-1984.
13. Fund Raising - Harvest Hoe-Down - 1985-1987.
14. Fund Raising - High Tea and Bridge Luncheon - 1985-1987.
15. Publicity.
16. Grants - Burlington Northern - 1977.
17. Grants - Dayton Hudson - 1980-1983.
18. Grants - Music Performance Trust Fund - 1949, 1977-1972.
19. Grants - Music Performance Trust Fund - 1979.
20. Grants - Music Performance Trust Fund - 1981-1983.
21. Grants - Myra Foundation - 1972-1980.
22. Grants - North Dakota Council on the Arts - 1970-1980.
23. Grants - North Dakota Council on the Arts and Humanities -1980-1983.
24. Grants - North Dakota Council on the Arts and Humanities -1983-1984 Request.
25. Grants - North Dakota Council on the Arts, News Clippings -1973-1982.
26. North Dakota Council on the Arts - 1979 Workshop and General Information.
27. Arts Conference - "No Small Changes, Bismarck - North Dakota Council on the Arts and Humanities - January, 1987.
28. Greater Grand Forks Council for the Arts and Humanities -1978-1984.
29. Minnesota Arts Council - 1973.
30. National Committee for Symphony Orchestra Support - 1977-1979.
31. National Endowment for the Arts and Humanities - 1974-1981.
32. National Endowment for the Arts and Humanities - 1981 Voided Application for Statewide Residency Program,

SERIES VI:MISCELLANEOUS
Box 6
Folder

1. North Dakota Association of Symphony Orchestras - 1977-1981.
2. North Dakota Citizens for the Arts - 1979-1986.
3. North Dakota Federation of Music Clubs.
4. American Symphony Orchestral League - 1970-1977.
5. American Symphony Orchestral League - 1978.
6. American Symphony Orchestral League - 1979.
7. American Symphony Orchestral League - 1980.
8. American Symphony Orchestral League - 1981.
9. Symphony News - 1973 - 1978.
10. Miscellaneous Materials Regarding Symphony Funding and Support Organizations.
11. Bismarck - Mandan Symphony Orchestra.
12. Fargo - Moorhead Symphony Orchestra.
13. Minot Symphony Orchestra.
14. Concert Artists - Photographs
15. Concert Artists - Photographs

OVERSIZE MATERIALS

1. Financial Ledger - 1969-1970.
2. Financial Ledger - 1970-1971.
3. Financial Ledger - 1971-1972.
4. Financial Ledger - 1972-1973.
5. Scrapbook - 1954-1965.
6. Scrapbook - 1965-1974.
7. Scrapbook - 1974-1987.
8. Scrapbook - Symphony Ball - 1960's.

SEPARATIONS RECORD

32 photographs were separated and placed in the Orin G. Libby Photograph Collection

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