University of North Dakota Faculty/Staff Newsletter

Purchasing office details policies and procedures

Following are policies and procedures for purchasing.

Formal quote and bid requests are required to be processed by the purchasing department for purchases of goods equal to or greater than $5,000.

Consulting or other contract services and insurance estimated at less than $100,000 shall be purchased per SBHE Policy 803.1.4.

SBHE Policy 803.1.4

“Consulting or other contract services and insurance estimated at less than $100,000 shall be purchased by negotiation, telephone or informal written quote or proposal. When feasible, quotes or proposals from more than one vendor should be requested to submit prices to ensure appropriate competition. Reasonable steps shall be taken to ensure that qualified North Dakota vendors have an opportunity to compete for the contract. Consulting or other contract services or insurance estimated at $100,000 or more must be purchased through a formal request for proposal process that includes procedures for identifying eligible vendors, developing a comprehensive requirements document, specifying unique needs, negotiating mutually acceptable contract terms, and listing minimum proposal requirements. Payments for services may be made only according to a written contract.”

Departing Faculty,
Faculty members who leave the University to work at another institution may wish to transfer equipment/supplies to their new institution of employment. Equipment/supplies may not be taken to another institution without following the University’s policy “Equipment/Supplies-Transfer/Sale Procedures for Departing Faculty.”